Does your business play music or TV?
As a guide price, if you play background music and have 75 club members, your combined PPL and PRS for Music fees could cost from £83.93 a year.
PRS for Music tariff
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Click here to view the full terms and conditions of PPL and PRS for Music’s joint licence for amateur sports clubs. If you have any queries that are not covered in the FAQs, please contact PPL on 020 7534 1100 or email PPL at firstname.lastname@example.org
Frequently Asked Questions (FAQs)
Find out more about licensing for your amateur sports club
- 1. What is the difference between PPL and PRS for Music?
Copyright law exists to protect music in different ways. Businesses and organisations that play music will often require a licence from both PPL and PRS for Music. PPL collects and distributes fees for the use of recorded music on behalf of record companies and performers. PRS for Music collects and distributes fees for the use of musical compositions (including lyrics) on behalf of songwriters, composers and music publishers.
- 2. How has the law changed regarding amateur sports clubs?
The Copyright, Designs and Patents Act 1988 (referred to below as the Copyright Act) states that playing music in public requires the permission of the copyright owner. Playing music in public (also referred to as public performance) has a wide legal meaning covering the playing of music outside domestic life. It therefore includes the use of music in amateur sports clubs, and PRS for Music has licensed such buildings for many years. PPL has similarly licensed the public performance of recorded music for many years. However, the Copyright Act previously contained exceptions which meant that: - providing the organisation was not for profit; - the person playing the recorded music was not paid; and - the proceeds of any event using recorded music were solely for the benefit of the organisation a PPL licence was not required where recorded music was played in public as part of the activities of charities and other certain not-for-profit organisations. Therefore, in the past many amateur sports clubs did not require a PPL licence.
These exceptions changed following a government consultation, with effect from 1 January 2011. From that date, amateur sports clubs playing recorded music were no longer exempt from requiring a PPL licence in addition to a PRS for Music licence. However those amateur sports clubs that did not previously need a PPL licence due to the exceptions only require a PPL licence from the date that the new joint licence started, on 1 January 2014.
- 3. How does this affect licensees who currently hold a PRS for Music licence only?
Amateur sports clubs using recorded music e.g. CDs, MP3s, radio or TV, will now require a PPL licence as well as a PRS for Music licence. PPL and PRS for Music are working together to offer a joint licence, available through PPL, as a simple solution to amateur sports clubs’ music licensing requirements.
PRS for Music previously licensed amateur sports clubs using its licence for members’ clubs (Tariff JMC), but has introduced a new joint licence with PPL specifically created for amateur sports clubs (Tariff AMS). The new joint licence is easier to administer with a new licence fee structure that we expect will also reduce the PRS for Music fees paid by many clubs.
Please note that a PPL licence is not required if an amateur sports club only features live bands, or in the unlikely event that the recorded music played is not controlled by PPL. A PRS for Music licence is not required in the unlikely event that the amateur sports club only plays music, either recorded or live, which is not controlled by PRS for Music.
- 4. What clubs are eligible for the new joint licence?
- The new joint licence applies to all registered Community Amateur Sports Clubs (CASCs) and those clubs that are otherwise eligible under HMRC guidance which currently includes the following,
1) are non-profit making, i.e. any surplus income is re-invested into the club;
2) are open to the whole community, i.e. anyone can join irrespective of age, race, religion and gender;
3) the amateur sports club fees must not represent a significant obstacle to membership, i.e. the annual fee or joining fee should not mean that some people cannot afford to join; and
4) provide access to an eligible sport (as listed in the tariff appendix).
Further details can be found at https://www.gov.uk/government/publications/community-amateur-sports-clubs-detailed-guidance-notes
- 5. What will happen and when?
a) If the amateur sports club currently has either a PPL music licence only or a PRS for Music licence only: At this stage, these amateur sports clubs should have completed the licence application form sent to them by PPL or PRS for Music and returned this to PPL in the envelope provided to them by 30 December 2013.
These clubs do not need to take any further action until their existing licence is due for its annual renewal in 2014. PPL will contact them nearer the time with more information about converting to the new joint licence (if they are eligible), and will explain what the amateur sports clubs need to do.
b) If the amateur sports club currently has both a PPL and PRS for Music licence:
These amateur sports clubs will receive a similar letter from both PPL and PRS for Music, both of which will have a licence application form enclosed. In this case the club need only return one licence application form to PPL in the envelope provided to them by 30 December 2013.
It is likely that the PPL and PRS for Music licences will have different annual renewal dates. PPL will therefore contact the club prior to the earliest renewal date to discuss how they propose to transfer the club to the new joint licence (if they are eligible) and bring the renewal dates in line.
- 6. How is the joint licence administered?
The joint licence is administered by PPL, acting on behalf of both PPL and PRS for Music. As part of the joint licensing arrangements, PRS for Music provided its customer contact details to PPL, and PPL is the new point of contact for any queries or changes regarding licences. Similarly, amateur sports clubs only need to make a single payment of fees to PPL.
- 7. What are the fees under the PPL and PRS for Music amateur sports club tariffs?
- 8. How are the fees applied? When is the renewal date?
Depending on the licences currently held for music use, the first year charges may be calculated differently. Please see our explanations and examples below:
PPL’s tariff became effective from 1 January 2014, which means that PPL charges will apply to licences from this date. Therefore if a PPL licence is not currently held, this part of the joint licence will be charged from 1 January 2014.
For amateur sports clubs currently licensed by both PPL and PRS for Music, PPL will create a single start date for the joint licence which will begin from whichever renewal date is later. In doing so, any fees due for the period between the respective renewal dates will be included in the amateur sports club’s first joint licence invoice.
Examples are provided below.
a) Amateur sports clubs that currently have a PRS for Music licence only will keep the same annual renewal date that applies to their existing PRS for Music licence. This means that their initial joint licence invoice will incorporate an additional PPL licence fee in the first year of the period between 1 January 2014 and their PRS for Music annual renewal date.
Example: if their PRS for Music renewal date is 1 March 2014, the initial joint licence invoice will include an additional PPL licence fee in the first year for the period between 1 January 2014 to 28 February 2014, as well as the PPL and PRS for Music licence fees for the subsequent 12 months from 1 March 2014.
b) Amateur sports clubs that currently have a PPL licence only will keep the same annual renewal date that applies to their existing PPL licence and no additional PRS for Music fees will be payable for the period prior to their PPL renewal date.
Example: if their PPL renewal date is 1 March 2014, the initial joint licence invoice will include the PPL and PRS for Music licence fees for the subsequent 12 months from 1 March 2014.
c) Amateur sports clubs that currently have both a PPL and PRS for Music licence: in order to create a single start date, the joint licence will commence from whichever annual renewal date is later. This means that their initial joint licence invoice will include the licence fee due for the period between the respective renewal dates.
Example: if the PRS for Music annual renewal date is 1 March 2014 and the PPL annual renewal date is 1 May 2014, the new joint licence will commence on 1 May 2014 (the latest annual renewal date). This will include a payment for PRS for Music licence fees to cover the period from 1 March 2014 to 30 April 2014.
- 9. Where can I find further information?